Assignment and control of tasks in the project

ApproveTask offers full functionality for managing tasks in a project, allowing managers to easily assign tasks and control their completion.
The Task Board, described in detail in our article Task Board in a Project, is a key tool for organizing the work of a team.
Each column corresponds to a specific stage of the project, and tasks can be assigned to these columns, allowing you to determine exactly what stage a work item is at.

Assigning tasks to team members

Each task on the board can be assigned to a specific team member.
Tasks can cover a variety of parts of the project, from simple activities to more complex processes.
By assigning responsibility for each task, the project manager can organize the work of the team so that each task has a clearly defined performer.

In addition, the system allows you to set start and end dates for the task.
As a result, ApproveTask automatically tracks the schedule and reminds both the person assigning the task and its contractor of upcoming deadlines.
This allows for efficient monitoring of implementation and avoidance of delays.

Task card management

Each task has its own card, where users can perform a series of actions to help manage the work.
Inside the task card, notes can be taken and chat discussions can be held to quickly clarify project details and communicate with the team.
For more details on the chat functionality, follow this link: Task Chat.
Task chat is a space that allows you to exchange ideas, quickly determine details and coordinate work between team members.

Project managers also have the ability to assign subtasks to different project participants.
This solution makes the management of even complex projects more efficient, as each part of the task has its own contractor, which increases accountability and control over progress.

Precise deadlines and reporting of task completion

The system allows precise assignment of start and completion dates for both main tasks and subtasks. ApproveTask automatically reminds everyone involved of upcoming deadlines, which supports the timely completion of projects.

Once the work is completed, the contractor reports that the task has been completed, which triggers the verification process.
The task orderer receives notification of the notification and has the opportunity to thoroughly check the completion of the task.
If everything has been completed as expected, the task orderer confirms that the task has been completed.
If not, he can make comments and resubmit the task for improvement.
This guarantees full control over the quality of the work done and ensures timely completion of projects.

Arrangements and questions

During the course of a project, questions often arise that need quick clarification. ApproveTask allows you to keep a recorded reconciliation where users can direct questions to selected people on the team.
Questions can be asked in a variety of forms, such as Yes/No or Approve/Approve with comments/Reject, allowing users to quickly get answers and move on.
For more information, see our article: Managing Findings in a Project.

Uploading and approving files

In the task card, users can also upload files related to the project.
If necessary, they can submit them for approval, such as to a contracting officer.
Each uploaded file can be versioned, which means the system maintains a history of changes, and users can go back to earlier versions at any time.
What’s more, each file has an assigned chat room, where arrangements can be made for its contents.
For more details on this topic, see the article: File Acceptance.

Benefits of assigning tasks in ApproveTask

With ApproveTask, project managers can easily assign tasks, monitor their progress and verify completion at every stage.
Automatic reminders for deadlines, transparent chat communication and the ability to assign subtasks make project task management more efficient and transparent.
All task management tools are available in one place, significantly speeding up the project and ensuring full control over its progress.